Improve Your Presentation Skills – Five Great Tips That Really Work

Making a presentation or public speaking rates highly among many people’s list of things they’d really rather not do. For some, it’s a mild dislike. For others, even the thought of having to give a presentation- however low key or informal – can be highly debilitating. This, in turn, can affect relationships, careers and other opportunities.

Whether you’re already a confident and experienced presenter or someone who currently feels they would rather go to the ends of the earth than make a presentation, you can always improve. This article outlines five simple but effective techniques to help you

  • structure your presentation for greatest impact
  • present confidently
  • really use language- and body language – to best effect.

Although they are grounded in NLP (Neurolinguistic programming), you don’t need any formal NLP training to make them work for you.

Format

How you structure your material is one of the keys to its success. The NLP 4MAT System is a system helps your format your presentation and communications to make it appeal to as many people as possible. It starts from the premise that different people want different things from what you’re saying.

For some people, the most important thing to know is ‘why’. So very early on in your presentation, give people a reason for listening – tell them ‘what’s in it for them’ and the benefits they’ll get from listening to you.

Others are more interested in ‘what’. These people want substance – the nuts and bolts of whatever it is you’re talking about is what grabs their attention most. So make sure you flag it up early on and then deliver.

Some focus on ‘how’. They are less interested in the why’ of the ‘what’ and want to experience things for themselves – they want to know how things work in practice. So, whenever you can, include a chance for people to have a go, to try things out for themselves. Where this isn’t possible, and then be sure to include some well illustrated practical examples.

And for the rest, the key question in their minds is ‘what if’. What if I were to take this and apply it? These people love exploring new possibilities – so make sure you include opportunities to discuss or explore this as part of your presentation.

Confidence

NLP has a number of simple but effective tools that can boost your confidence. One that can be particularly helpful when preparing for and giving a presentation is to develop a resource anchor. An anchor is simply a stimulus that is linked to a physiological state. When the anchor is present it triggers a response- the linked physiological state.

So, think of a time when you felt totally confident and recreate that moment in your mind. As you do this, intensify the feeling, so that you really feel what you felt, hear what you heard, see what you saw. When the feeling reaches its peak link it to a unique stimulus. It’s best if this is something that is unobtrusive, easily replicable and unique. People often use something like touching a specific knuckle.

Body language

You cannot not communicate. And your body language speaks volumes.

In creating and developing NLP, its co-creators, Richard Bandler and John Grinder, modelled a number of leading therapists including Virginia Satir. Satir developed five categories or archetypes to understand and handle different behaviours, and in doing so she identified the body language and gestures that are associated with each. The five categories are

  • Blamer
  • Placater
  • Computer
  • Distracter
  • Leveller

Knowing the body language associated with each type and consciously matching your body language to your message and the impression you want to leave people with can really give your presentations the edge.

Language

We take in information all the time through our five senses. It’s how we make sense of our world. And, while might use them all, we each tend to prefer one sense over all the others. And it’s reflected in our language. The words we use a big clue to how we make sense of things. For example, someone who says ‘I see what you mean’ is probably making mental images of what you’ve been talking about. So if you’ve said you just had a beach holiday, they’ll probably be seeing the bright blue sky, the gulls like little white specks high overhead, the golden sand below and so on. Whereas if someone were to respond with ‘that sound like fun’ then they’re probably hearing the waves crashing on the shore, the cries of the gulls and possibly the jaunty tune of the ice cream van.

Now, the important thing to understand here is that while you will also have a preferred sense and this will be reflected in our language, you need to make sure that your presentation appeals to as many people as possible – so that means including words that appeal to

  • Sight
  • Sound
  • Touch (both external sensation and internal feelings)

And, where possible, taste and smell, too.

That way, you’ll hold everyone’s interest and they’ll see, hear and feel that you’re talking to them. The might even find they have a good nose for it and will be licking their lips in anticipation of what you’re going to say next.

Visualise success

This is where you write your future history. Find yourself a quiet spot where you will be undisturbed, sit down and just focus on your breathing for a while as you relax. Next, imagine you’re watching a film or a play of you making the forthcoming presentation exactly as you want it to be – word perfect, poised and in control and having the desired impact on your audience. Everything goes exactly to plan. Once you’ve watched yourself achieve success, step into the scene so that it’s as though you’re looking out onto the audience through your own eyes – remember, you’ve just completed a very successful presentation, so enjoy the feeling and really get in touch with it.

Next become the film director. Mentally step back out of the experience and make any changes to the film that make it even better. The wind the clock forward and keep the film running in your head so you can also see the benefits of making such a successful presentation.

Visualisation can take a little while to get used to. Some people find it ‘clicks’ right away, others find they may need a little more time. Either way, it’s a technique well worth learning as it can be applied to this and many more situations with great effect.

So, there you are! Any one of these tools will help improve your presentations. Used together, they’ll help transform them into something of which you can be justly proud.

Benefits of using a Job Management Software

The field service industry and contractors are the focus of an all-in-one job management software. Customers’ information may be recorded, field employees can be dispatched to customer sites, estimates and bills can be issued, and payments can be accepted on the spot.

The Benefits of Job Management Software:

1. Streamline your Service operations:

Your technicians’ service operations, such as reactive maintenance, periodic testing, and more, can be totally automated with Job Management Software. Service schedules for the following months can be rapidly prepared.

2. Organise and Book Jobs in minutes:

The drag-and-drop scheduling allows you to schedule your workers’ jobs in minutes. The Job Scheduling App allows field staff to receive updates from admin staff about planned and rescheduled jobs.

Your employees can see their whole calendar and stay in touch with the rest of the team no matter where they are.

3. Automatic Reminders:

Customers can receive automated inspection reminders by creating repeat inspections and services in the system calendar, which lets them know when a service is required. Using Task Management Software, service reminders can be configured to recur at any time interval. This system of automatic inspection reminders has the potential to retain clients and create recurring income.

4. Keep track of your workers:

You can keep track of where your employees are and what tasks they’re working on with Job Management Software. You can easily track and manage your field personnel with the built-in job tracker.

All work schedules, as well as current job status and location, are available to the office admin personnel. The system’s trigger and notification portion allows field workers and customers to communicate.

Your office workers are immediately notified via the mobile app if a recommendation is added from the site or if any further components are necessary to complete the project.

5. Design Custom Digital Inspection Forms:

Inspection documentation is a common aspect of an employee’s day-to-day responsibilities. With the help of Job Management Software, custom forms may be generated. You have full access to all of the tools you’ll need to develop a professional form that matches your company’s needs. In a couple of minutes, the mobile app allows you to fill out documents in the field. Forms can be saved as PDF files and emailed directly to customers. Digital signatures from both the fieldworker and the customer can be obtained as proof of the completed inspection and job.

6. Real-time updates:

Real-time updates keep you on top of every job and make the job management process easier by allowing your team to schedule, deploy, and complete appointments in real time. Workers in the field may receive new and updated appointment notifications promptly, allowing them to respond quickly or as planned. Any changes made to a cloud-based system are visible in real time, removing any confusion or over-scheduling.

7. Streamlines Job planning and Time Management:

The job planner can be used to schedule new jobs. Tasks can be entered to the digital timesheet ahead of time for each planned job. Job Management Software is a fantastic tool for time management and task planning. Due to the fact that all timesheets are digital, they may be simply altered while on the go. Because all of these jobs are logged in the system and will resurface as the appointment time approaches, a staff member may simply be assigned to the recurring job.

Past, Present or Future?

Which one are you more inclined to live in?

We all will have one that we are best at living in, and one we are not so good at living in.

Time was once described to me as “endless moments of now”. And that is true because as soon as we try to think about ‘this’ moment… no ‘this’ moment… no ‘this’ moment… it is gone. It’s in the past and that moment in the future you are looking forward to – well it just became now, and as now became the past you can see time really is a wonderful thing!

When I coach people, one of the codes I am listening for is their relationship to time. Are they living in the past? Living in the present? Or living for their future?

None are correct or incorrect, and my belief is we need to experience all three, but the danger comes when we tend to live in one or the other for too long.

For instance – people that spend too much time in the past. The advantage and disadvantage of living in the past, is that are you get to re-experience an event over and over and over again. Now if that experience is a powerful, emotional, exciting time, that fills you will confidence, strength, love and happiness – rock on, live there for a bit and then use those lessons and that emotion to bring into the present to create a compelling future.

The only thing is…

Most people don’t replay over and over and over the events in their past that made them smile. The replay the fears, the sadness, the failures, and they take that doubt, that fear and that sadness into the present, and believe that is what the future holds.

If living in the past is dictating your future, it’s time to get out.

You should be using your past for lessons and as reference points of success – that’s it.

For people that aren’t as good as living in the past, you need to make sure you are still remembering your successes. So for me – I have become an expert in putting the past away. What has happened has happened, and I never think about the past. This means if an event has been very upsetting or something bad has happened, I find it very easy to get over it – give me 48 hours and it’s all good. But that also means when I achieve big goals and have huge success, give me 48 hours and I have moved on and can barely remember it.

So yes – it is very useful to not waste energy on what has upset you in the past, but you need to still remember your success. To do this I have a success page where every month I need to write down all my successes and good memories on the past I want to remember. I also write down the lessons I need to remember that I learned from the bad. But the actual bad memories I make very small and fuzzy and let them go – I don’t need them

Then we have the people that live in the present. This is an awesome place to be. The advantage and disadvantage of living here is it is only about now. You are focused on what you are doing, nothing else matters, you are completely experiencing everything in the moment and fully immersing yourself in it, rather than letting your mind drift and thinking about the past or the future and not enjoying the present moment of now. A lot of us need to learn how to be more present when we are riding – only thinking about riding, not what to cook for dinner, or the work proposal, time with our friends, family and loved ones – we want to fully engage with the horse or your instructor rather than having our mind split thinking about something else. Staying present and in the moment is the best gift you can give someone… and yourself.

The dangers of only living here though, is you never plan or look toward the future. If you only think about the present you could be ruining your future. i.e. – if in the present I want a chocolate cake and I only think about the present and keep eating chocolate cake… in the future I will be regretting my past of chocolate cake. I see this with people who don’t like to look in the future, they hate goal setting as in the past they have been disappointed by their future. So they refuse to think about it, and only control what they believe they can control – which is the present.

And for everyone who lives in the future! Hi!! That’s where I live! And that’s because the future is shiny and new and exciting, and we are constantly working on how to make it better and more exciting and more wonderful – we forget to take time out and just enjoy the present, enjoy the moment that was the future which has become now, and is now in the past.

So wherever you are in your life right now, enjoy it! Enjoy the present as the quote goes – “Yesterday is History, Tomorrow is a Mystery and Today is a gift: that’s why we call it – The Present.” — Unknown Author

Use the past – it has plenty to teach you, but don’t live there, what’s done is done and it cant be undone. Use the future plan what you want, and set goals so your future can be as compelling and as rich and as exciting as you can make it, and enjoy each and every passing moment of now. In balance of all three you will have the peace, love and excitement you want.

To Your Past, Present & Future Success!